Secure emailing for accountants

Organizations in the financial sector communicate a lot digitally. And that certainly applies to accountants. In addition, a lot of information is shared by e-mail and portals. Think of complete client files, financial results and company information, which you do not want to fall into the wrong hands. Do you know what is going on in this sector regarding email security and secure communication? Does your organization currently have the right security to prevent a data breach?

Discover it here!

Why communicate securely?

Sensitive data is shared via email and portals

As an accountant you increasingly communicate digitally with clients. In addition, a lot of information is shared by e-mail and portals. Yet this does not always happen safely, when it should.

Regulations for accountants: The GDPR

The General Data Protection Regulation (GDPR) became enforceable beginning 25 May 2018. This law obliges organizations within Europe to process and protect personal data correctly. In practice, this means that people whose data are stored, processed and shared now have more rights.

To check whether your organization is currently sufficiently secured, these questions can help you:

  • How are laws and regulations being complied with?
  • Has there ever been a risk of a data breach in the past ?
  • How are large files currently shared and via which secure way?

This is why you should consider email security

The problem with data leaks, in addition to the lack of awareness, complicated work processes and unfriendliness of systems, is closer than you might think. It is your own employees who can unintentionally - due to human error - share data with the wrong people.

Where there is no secure communication, the risk of a data breach is always present. And the figures of the data breaches in Europe since the introduction of the GDPR until January 2021 (Report: DLA Piper) also show that.

+281,000 data breach notifications

in Europe since the introduction of the GDPR. 

Denmark, The Netherlands and Ireland

had the most data breaches per capita

Human Error - sending data to the wrong person

is the main cause of data breaches.

The consequences of a data breach can be huge, both the financial consequences for you as an accountancy organization, as well as the consequences for the victims. Just consider the following:

  • Do you know what an average data breach will cost your organization?
  • What consequences would it have if information about your citizens was exposed?
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De organisatie 

  • An accounting firm
  • 8000 employees
  • Location: Dublin 

The challenge  

Dozens of emails are sent every day, including files. These files concern client data.

With 8000 employees, there is a good chance that something can go wrong. Think of sending a file to the wrong person, due to volatility or fatigue of the employee. Sending a file to the wrong person, possibly resulting in a data breach, can have far-reaching consequences:

  • Exposure of sensitive client data;
  • Loss of confidence in the organization;
  • Violation of laws and regulations with high financial costs as a consequence.

The Solution

The accounting firm needs security that is in line with the GDPR. In addition, there must be possibilities to fix errors, simple to work and above all, user-friendly.

SmartLockr helps prevent the risk of data breaches by:

  • A check on recipients and files before sending;
  • Ease of use so that employees can use the solution safely, simply and effectively;
  • After sending, there is also the option to block incorrectly sent e-mails and files and incorrectly selected recipients.

The business advantage

By choosing SmartLockr, you as an accountant can assume the following:
  • Compliance with laws and regulations increases trust in the organization;
  • Saving the high financial costs associated with a data breach;
  • Productivity of the employees, because the data security piece is taken off your hands.

How does SmartLockr help your organization?

Secure email offers accountants the solution to share important documents such as annual reports and financial statements in a secure manner. By choosing the right solution, you can communicate securely and you are comply with the GDPR. SmartLockr is a secure and user-friendly e-mail solution for secure communication. Using SmartLockr:

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  •   Your organization complies with the GDPR;
  •   The chance of a data breach is already reduced by 97%;
  •   Securely sharing large files is made easy without the use of unsafe services such as Dropbox and WeTranfser, and
  •   You will save time and money. Your employees do not have to protect every e-mail separately: we take care of the security process for you.

Curious about how we can make secure communication possible for your organization? Try SmartLockr Now

Our difference

SmartLockr responds to three pillars that are important for secure communication: 


Communicate securely without disrupting your and your employees' work processes. Our solution is very user-friendly, which means that it is actually used.

Increasing awareness

If you, as a user, are more aware of what you are doing, the chance of an error is reduced. This can prevent data from being sent to the wrong person.

Comply with regulations

With the use of SmartLockr, you comply with regulations, like the GDPR. This means that you always work according to the applicable standards, without having to take extra measures.

Start emailing securely and prevent complete annual reports from falling into the wrong hands.


With SmartLockr you reduce the chance of a data breach by 97%. This way, both your office and your customers run as little risk as possible.


What our customers say


“We were looking for a secure solution that was easy to implement in our organization. SmartLockr Secure Mail offers this, so the choice was easy. It has been introduced silently into our organization. "

De Haan Advocaten & Notarissen
"SmartLockr Secure Mailing is an adequate solution that enables us to send (privacy) sensitive or confidential data of clients in an easy, professional and secure way."