secure emailing in education

Secure emailing in education

Education is one of the sectors where a lot of personal data is exchanged. Think of sensitive information from students as well as from your educational institution. Do you know what is going on with email security and secure communication? Does your organization currently have the right security to prevent a data breach?

Discover it here!

Why communicate securely?

Sensitive data is shared via email

As an educational institution, you increasingly communicate digitally with students, parents and relations. In addition, a lot of information is shared by e-mail.

They are often (large) files with sensitive data such as student data. Information that both you as an organization, as well as the student, do not want to fall into the wrong hands..

Regulations for legal services: The GDPR

The General Data Protection Regulation (GDPR) became enforceable beginning 25 May 2018. This law obliges organizations within Europe to process and protect personal data correctly. In practice, this means that people whose data are stored, processed and shared now have more rights.

To check whether you as an educational institution are currently sufficiently protected, these questions can help you:  

  • How are laws and regulations being complied with?
  • Has there ever been a risk of a data breach in the past ?
  • How are large files currently shared and via which secure way is this done?

This is why you should consider email security

The problem with data leaks, in addition to the lack of awareness, complicated work processes and unfriendliness of systems, is closer than you might think. It is your own employees who can unintentionally - due to human error - share data with the wrong people.

Where there is no secure communication, the risk of a data breach is always present. And the figures of the data breaches in Europe since the introduction of the GDPR until January 2021 (Report: DLA Piper) also show that .

+281,000 data breach notifications

in Europe since the introduction of the GDPR. 

Denmark, The Netherlands and Ireland

had the most data breaches per capita.

Human Error - sending data to the wrong person

is the main cause of data breaches.

The consequences of a data breach can be enormous, both the financial consequences for you as an educational organization and the consequences for the victims. Just consider the following:

  • Do you know what an average data breach will cost your educational institution?
  • What consequences would it have if a client file ended up on the street?
veilig mailen vrouw


De organisatie 

  • A University
  • 2500 employees
  • Location: various faculties across Ireland

The challenge

Within education, a lot of e-mails are sent back and forth. This involves contact between teachers and students, teachers themselves and educational institutions with various government institutions. The chance that something will go wrong is always present. Think of sending a file to the wrong student, due to volatility or fatigue of the employee. Exchanging information with the wrong person, possibly resulting in a data breach, can have far-reaching consequences:

  • Exposure of sensitive student data;
  • Loss of confidence in the educational institution;
  • Violation of laws and regulations with high financial costs as a consequence.

The solution 

The educational institution needs security that is in line with the GDPR. In addition, there must be possibilities to correct errors, should it be the case that incorrect information has been shared.

In addition to meeting this standard, SmartLockr helps prevent the risk of data breaches by:

  • A check on recipients and files before sending;
  • Ease of use so that employees can use the solution safely, simply and effectively;
  • After sending, there is also the option to block incorrectly sent e-mails, files and recipients.

The business advantage

By choosing a secure solution for exchanging information, it offers educational institutions the following benefits

  • Compliance with laws and regulations increases trust in the organization;
  • Saving the high financial costs associated with a data breach;
  • Productivity of the employees, because the data security piece is taken off your hands.

How does SmartLockr help uw kantoor?

SmartLockr is a secure and user-friendly e-mail solution for secure communication. With SmartLockr:


secure emailing smartlockr
  •   You comply with the GDPR;
  •  Can you prevent data breaches and reduce the risk by 97%
  •  You can easily and securely send large files such as client files without having to use unsafe services like WeTransfer and Dropbox, and
  • You not only save a lot of time, but also money. SmartLockr takes the security process out of your hands, which means your employees do not have to spend 5-10 minutes per document / email on securing them.

Our Difference

SmartLockr responds to three pillars that are important for secure communication: 


Communicate securely without disrupting your and your employees' work processes. Our solution is very user-friendly, which means that it is actually used.

Increasing awareness

If you, as a user, are more aware of what you are doing, the chance of an error is reduced. This can prevent data from being sent to the wrong person.

Comply with regulations

With the use of SmartLockr, you comply with regulations, like the GDPR. This means that you always work according to the applicable standards, without having to take extra measures.

Start by emailing securely and prevent sensitive information from falling into the wrong hands.

With SmartLockr you reduce the chance of a data breach by 97%. This way, both your office and your clients run as little risk as possible.

Get a SmartLockr Demo

What our customers say


“We were looking for a secure solution that was easy to implement in our organization. SmartLockr Secure Mail offers this, so the choice was easy. It has been introduced silently into our organization. "

De Haan Advocaten & Notarissen
"SmartLockr Secure Mailing is an adequate solution that enables us to send (privacy) sensitive or confidential data of clients in an easy, professional and secure way."