secure emailing Financial sector

Secure emailing in the financial sector

The financial sector is one of the sectors with the most data breaches. And that is not surprising when we consider the privacy sensitivity of the data exchanged. Do you know what is going on in this sector regarding email security and secure communication? Does your organization currently have the right security to prevent a data breach?

Discover it here!

Why communicate securely?

Sensitive data is shared via email and portals

Organizations in the financial sector communicate a lot digitally. In addition, a lot of information is shared by email and portals.

These are often large files with sensitive data such as results of examinations, reports, referrals and planned and previous appointments. Information that both you as an organization, as well as the patient, do not want to fall into the wrong hands.

Regulations for the financial sector: The GDPR

The General Data Protection Regulation (GDPR) became enforceable beginning 25 May 2018. This law obliges organizations within Europe to process and protect personal data correctly. In practice, this means that people whose data are stored, processed and shared now have more rights.

To check whether your organization is currently sufficiently secured, these questions can help you:  

  • How are laws and regulations being complied with?
  • Has there ever been a risk of a data breach in the past ?
  • How are large files currently shared and via which secure way is this done?

This is why you should consider email security

The problem with data leaks, in addition to the lack of awareness, complicated work processes and unfriendliness of systems, is closer than you might think. It is your own employees who can unintentionally - due to human error - share data with the wrong people.

Where there is no secure communication, the risk of a data breach is always present. And the figures of the data breaches in Europe since the introduction of the GDPR until January 2021 (Report: DLA Piper) also show that.

+281,000 data breach notifications

in Europe since the introduction of the GDPR. 

Denmark, The Netherlands and Ireland

had the most data breaches per capita.

Human Error - sending data to the wrong person

is the main cause of data breaches.

The consequences of a data breach can be huge, both the financial consequences for you as financial organization, as well as the consequences for the victims. Just consider the following:

  • Do you know what an average data breach will cost your organization?
  • What consequences would it have if information about your citizens was exposed?
secure emailing woman

CUSTOMER USE CASE:
SENDING A FILE
TO THE WRONG PERSON

De organisatie 

  • An accountancy firm with branches abroad
  • 3000 employees
  • Location: Ireland, UK and the US

The challenge  

Dozens of emails are sent every day, including files. These files often concern client data with financial data. Not only are they often large files, but also files that may not be viewed by everyone.

With 3000 employees, there is a good chance that something can go wrong. Think of sending a file to the wrong person, due to volatility or fatigue of the employee. Sending a file to the wrong person, possibly resulting in a data breach, can have far-reaching consequences:

  • Exposure of sensitive client data;
  • Loss of confidence in the organization;
  • Violation of laws and regulations with high financial costs as a consequence.

The solution 

The accountancy firm needs a user-friendly way of working. Why? With so many employees, there must be a smooth work process, which can reduce the chance of errors. In addition, it is important that large files can be easily exchanged:  

  • A check on recipients and files before sending;
  • The ability to easily exchange large files, through secure portals and upload requests;
  • Ease of use so that employees can use the solution safely, simply and effectively;
  • After sending, there is also the option to block incorrectly sent e-mails and files and incorrectly selected recipients..  

The business advantage

By choosing a solution that addresses the above points, you can:  
  • Compliance with laws and regulations increases trust in the organization;
  • Save high financial costs associated with a data breach;
  • Increase the productivity of the employees, because the data security piece is taken off your hands.

How does SmartLockr help uw bedrijf?


If you choose SmartLockr, then:

veilig mailen smartlockr
  •   You comply with the GDPR and opt for a solution that is suitable for sending financial documents; 
  •  You can prevent data breaches and reduce the risk by 97%;
  •   You can send large files easily and securely, without having to use unsafe services like WeTransfer en Dropbox, and
  •   You not only save a lot of time, but also money. SmartLockr takes the security process out of your hands, which means your employees do not have to spend 5-10 minutes per document / email securing them.

Our Difference


SmartLockr responds to three pillars that are important for secure communication: 

User-friendliness

Communicate securely without disrupting your and your employees' work processes. Our solution is very user-friendly, which means that it is actually used.

Increasing awareness

If you, as a user, are more aware of what you are doing, the chance of an error is reduced. This can prevent data from being sent to the wrong person.

Comply with regulations

With the use of SmartLockr, you comply with regulations, like the GDPR. This means that you always work according to the applicable standards, without having to take extra measures.

Start by emailing securely and prevent sensitive information from falling into the wrong hands.

With SmartLockr you reduce the chance of a data breach by 97%. This way, both your office and your clients run as little risk as possible.

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What our customers say

Aareon

“We were looking for a secure solution that was easy to implement in our organization. SmartLockr Secure Mail offers this, so the choice was easy. It has been introduced silently into our organization. "

De Haan Advocaten & Notarissen
"SmartLockr Secure Mailing is an adequate solution that enables us to send (privacy) sensitive or confidential data of clients in an easy, professional and secure way."