secure emailing recruiters

Secure emailing for recruiters

As a recruiter you see a lot of privacy-sensitive data every day. Perhaps more than the average employee. But, do you know what's going on for recruiters regarding email security and secure communication? Does your organization currently have the right security to prevent a data breach?

Discover it here!

Why communicate securely?

It may sound obvious, but it is not yet clear in every sector. Anyone who exchanges personal data must do so in a secure manner that is in line with the applicable data security regulations: The GDPR. It is therefore also important to take the correct measures to comply with this standard.

Regulations for Recruiters: The GDPR

The General Data Protection Regulation (GDPR) became enforceable beginning 25 May 2018. This law obliges organizations within Europe to process and protect personal data correctly. In practice, this means that people whose data are stored, processed and shared now have more rights.

To check whether your organization is currently sufficiently secured, these questions can help you:  

  • How are laws and regulations being complied with?
  • Has there ever been a risk of a data breach in the past ?
  • How are large files currently shared and via which secure way is this done?

This is why you should consider email security

The problem with data leaks, in addition to the lack of awareness, complicated work processes and unfriendliness of systems, is closer than you might think. It is your own employees who can unintentionally - due to human error - share data with the wrong people.

Where there is no secure communication, the risk of a data breach is always present. And the figures of the data breaches in Europe since the introduction of the GDPR until January 2021 (Report: DLA Piper) also show that .

+281,000 data breach notifications

in Europe since the introduction of the GDPR. 

Denmark, The Netherlands and Ireland

had the most data breaches per capita.

Human Error - sending data to the wrong person

is the main cause of data breaches.

The consequences of a data breach can be enormous, both the financial consequences for you as a recruitment company and the consequences for the victims. Just consider the following:

  • Do you know what an average data breach will cost your company?
  • What consequences would it have if a client file ended up on the street?
Secure emailing recruitment


The organisation 

  • A recruitment agency with branches both within and outside Ireland
  • 2500 employees
  • Location: Europe

The challenge

Recruiters are faced with many different types of personal data on a daily basis, such as name and address details, social security numbers, e-mail addresses and salary details.

With 2500 employees, there is a good chance that something can go wrong. Think of sending a file to the wrong person, due to volatility or fatigue of the employee. Sending a file to the wrong person, possibly resulting in a data breach, can have far-reaching consequence:

  • Exposure of job seeker's sensitive data;
  • Loss of confidence in the organization;
  • Violation of laws and regulations with high financial costs as a consequence.

The solution

The recruitment agency needs security that is in line with the GDPR. In addition, there must be possibilities to correct errors. In addition to meeting this standard, SmartLockr helps prevent the risk of data breaches by:  

  • A check on recipients and files before sending;
  • Ease of use so that employees can use the solution safely, simply and effectively;
  • After sending, there is also the option to block incorrectly sent e-mails and files and incorrectly selected recipients..

The business advantage

By choosing SmartLockr, it offers this recruitment agency the following benefits:  
  • Compliance with laws and regulations increases trust in the company;
  • Saving the high financial costs associated with a data breach;
  • Productivity of the employees, because the data security piece is taken off your hands.

How does SmartLockr help your organization?

If you choose SmartLockr, then:

veilig mailen smartlockr
  •  You comply with the GDPR and you have the right solution to send (student) data securely;
  •   Can you prevent data breaches and reduce the risk by 97%
  •   Send (large) files easily and securely, such as resumes and copies of passports, without having to use unsafe services like WeTransfer and Dropbox, and
  •   You not only save a lot of time, but also money. SmartLockr takes the security process out of your hands, which means your employees do not have to spend 5-10 minutes, per document / email, on securing them.

Our Difference

SmartLockr responds to three pillars that are important for secure communication: 


Communicate securely without disrupting your and your employees' work processes. Our solution is very user-friendly, which means that it is actually used.

Increasing awareness

If you, as a user, are more aware of what you are doing, the chance of an error is reduced. This can prevent data from being sent to the wrong person.

Comply with regulations

With the use of SmartLockr, you comply with regulations, like the GDPR. This means that you always work according to the applicable standards, without having to take extra measures.

Start by emailing securely and prevent sensitive information from falling into the wrong hands.

With SmartLockr you reduce the chance of a data breach by 97%. This way, both your office and your clients run as little risk as possible.


What our customers say


“We were looking for a secure solution that was easy to implement in our organization. SmartLockr Secure Mail offers this, so the choice was easy. It has been introduced silently into our organization. "

De Haan Advocaten & Notarissen
"SmartLockr Secure Mailing is an adequate solution that enables us to send (privacy) sensitive or confidential data of clients in an easy, professional and secure way."