EVERYTHING YOU NEED TO KNOW ABOUT SECURE E-MAILING
Take the right measures now and ensure that you always send e-mail securely – with SmartLockr you can do this easily and in a user-friendly way.
E-mail remains one of the most used means for business communication. Every day countless messages and files are exchanged, which often also contain privacy-sensitive information. Think of personal health data that goes from a patient to a healthcare organization or financial data from an accountant to a customer.
These are data that nobody wants to fall into the wrong hands. But how big is the chance that this cannot happen again?
The answer is simple:
without the right technical and organizational measures, which are mandatory for the GDPR, this chance is very high.
This means standard e-mail that doesn't take into account all security risks offers no guarantee for secure communication. The time that only a strong password can keep a malicious person outside of your inbox and messages is a thing of the past. Figures from the Dutch Data Protection Authority show that 63% of the data breaches are caused by human errors. Secure e-mail therefore requires more - raising awareness is a good starting point.
Secure mailing is needed. Nevertheless, making secure communication by e-mail complicated. There are many dangers between preparing a message, sending and receiving. Consider:
Every user must be able to email securely, without having to think too much about this.
In addition, it is important that solutions are found for common safety problems. Think of e-mails that are sent to wrong recipients and files that can be intercepted en route and are readable by unauthorized persons. To be able to send e-mails securely, there must be functionalities within the e-mail solution that can provide an answer. Only then is it possible to exchange secure e-mails.
Secure mailing is not that easy. Because, what should take into account as an organization so you can comply with the regulations? We are happy to help your organization on its way and have a number of points at a glance:
Nowadays an e-mail can be created quickly. Auto-fill allows recipients to be easily selected and templates make emails ready for sending. But what if inaccurate (incorrect) information has been processed and subsequently sent?
SmartLockr makes secure communication possible in a simple way. By using Machine Learning, sensitive information can be recognized in messages. As an organization you can set the type of content for which you want to receive notifications. The user is notified of this when the content is processed in a message. This increases awareness during e-mailing.
In addition, the chance of sending privacy sensitive, via an unsafe route reduced.
Have you written an e-mail? Are all receivers in it and have you added files? Great, then this message can be sent. In the ideal situation, an e-mail would always be well prepared, but unfortunately the reality shows differently.
Did you know that most data leaks are caused by human error and not by external threats? By making users aware of possible pitfalls you can work proactively to avoid data leaks in your organisation. An accident is in a small corner and we know that at SmartLockr. That is why we have built in extra safety.
Before an e-mail is sent, there is an additional check on the recipient (s) and any attachments: you as sender still have to confirm this. By responding to awareness, the chance of sending information to the wrong person can be reduced.
SmartLockr Secure E-mail offers you the right tools to drastically reduce the chance of data leaks. Prevent privacy sensitive information from being sent to the wrong recipient. Verify the attachment and e-mail addresses before sending.