EVERYTHING YOU NEED TO KNOW ABOUT SECURE EMAILING

Protect confidential data and prevent data leaks with secure email


Take the right measures now and ensure that you always send emails securely – with SmartLockr you can do this easily and in a user-friendly way.

Did you know that secure mailing is a must for the GDPR? Discover how you can make this possible for your organization and keep data leaks out! Try now

secure email

Why standard email is not secure


Email remains one of the most used means for business communication. Every day countless messages and files are exchanged, which often also contain privacy-sensitive information.

Think of personal health data that goes from a patient to a healthcare organization or financial data from an accountant to a customer.  This is data that no one wants to fall into the wrong hands.

But how big is the chance that this cannot happen again?

The answer is simple: without the right technical and organizational measures, which are mandatory for the GDPR, this chance is very high.

This means standard email that doesn't take into account all security risks and offers no guarantee for secure communication. The time that only a strong password can keep a malicious person outside of your inbox and messages is a thing of the past.

Human error (sending data to the wrong person) is the biggest cause of data breaches in Europe. Therefore, secure email therefore requires more - raising awareness is a good starting point.

 

What makes an email secure?

There are many dangers during the preparation of a message, the sending and the receiving. Consider:

  • how many mistakes can be made when filling in a recipient through auto-fill?
  • How easily can a wrong file be attached to an email due to oversight?
  • Or, how much control do you have on an email after it has been sent?

It is also important that secure email providers cover common safety problems . This includes emails that are sent to wrong recipients and files that can be intercepted en route and are readable by unauthorized persons. In order to be able to email securely, there must be functionalities within the email solution that can provide an answer to this. Only then is it possible to exchange secure emails. 

  • Before sending
  • During sending
  • After sending

Before sending

  • Smart scans that can recognize sensitive content when composing the message and recommend appropriate security.
  • Check on attachments and recipients.
  • Set retention period.
  • Choice ofone-actor or two-factor authentication (2FA).
  • Maximum number of downloads.

During sending

  • Zero-knowledge end-to-end encryption.
  • Secure TLS-connection.
  • Relay Service.
  • API.
  • Encrypted Secure Storage.

After sending

  • Tracking sent emails.
  • Blocking of files, recipients and / or email if information has been sent incorrectly or to the wrong person.

Secure emailing with SmartLockr

What should take into account as an organization so you can comply with the regulations, like the GDPR? We are happy to help your organization on its way and have a number of points at a glance:

The conscious processing of privacy-sensitive information in an email


Nowadays an e-mail can be created quickly. Auto-fill allows recipients to be easily selected and templates make emails ready for sending. But what if inaccurate (incorrect) information has been processed and subsequently sent?

SmartLockr makes secure communication possible in a simple way.

  •   By using Machine Learning, sensitive information can be recognized in messages.
  •   As an organization you can set the type of content for which you want to receive notifications.
  •   The user is notified of this when sensitive, private content is processed in a message.
  •   This increases awareness during emailing. So the chance of sending privacy sensitive via an unsafe route is reduced.
the conscious processing of privacy-sensitive information

No access to the message between sending and receiving because of end-to-end encryption

End to end encyrption
  •   Encrypt your messages and make sure that unauthorized persons are denied access. Due to end-to-end encryption, only the authenticated recipient can read the message. This means that the message is unreadable, even if this message is intercepted.
  •   SmartLockr uses zero knowledge for this, whereby, we cannot view your emails. So you no longer have to worry about unauthorized access to your sensitive information.
  •   Your message will be sent via a secure Transport Layer Security Connection (TLS-connection), which protects the internet connection. Files are sent in a secure way via the internet.

A check on recipients and attachments


Did you know that most data leaks are caused by human error and not by external threats? By making users aware of possible pitfalls you can work proactively to avoid data leaks in your organisation. 

An accident is in a small corner and we know that at SmartLockr. That is why we have built in extra safety. SmartLockr Secure Email offers you the right tools to drastically reduce the chance of data leaks.

  •   Before an email is sent, there is an additional check on the recipient (s) and attachments. This way, you avoid sending confidential information to the wrong recipient.
  •   By responding to awareness, the chance of sending information to the wrong person can be reduced.
A check on recipients and attachments

Secure emailing in a few simple steps

Start composing your email.

When composing an email, SmartLockr can show security notifications if sensitive content is detected. This can be established with our content policy.

Users will be notified and will either have the option to choose for a certain ecurity level, or this is et up by the admin within the organization.

Ready to send out our email?

SmartLockr is built on awareness, therefore we have features with this focus, such as:

  • Retention period
  • One-factor or two-factor autentication
  • Confirmation on seleted files and recipients
  • Time to send the email!

    SmartLockr uses end-to-end encryption with zero-knowledge. This means that your message will be sent fully encrypted - no one has access to the content of the message, except for the authorized recipient. On top of that, your message will be sent via a secure TLS-connection.

    Your email has reached the recipient, it now will be:

  • Accessible via a secure portal, if a secure message is sent.
  • Readable for the authorized recipient only.
  • Possible for the sender to block the email / recipient / file if needed - in case an email is accidentally sent to the wrong recipient or has the incorrect files.
  •  

    Our Difference


    If you choose SmartLockr, you opt for safety and convenience. We make the difference by:

    User-friendliness

    Communicate securely without disrupting your and your employees' work processes. Our solution is very user-friendly, which means that it is actually used.

    Increasing awareness

    If you, as a user, are more aware of what you are doing, the chance of an error is reduced. This can prevent data from being sent to the wrong person.

    Comply with regulations

    With the use of SmartLockr, you comply with regulations, like the GDPR. This means that you always work according to the applicable standards, without having to take extra measures.

    Start emailing securely today with SmartLockr


    Use SmartLockr’s Intelligent Data Protection Platform for secure communication. Keep both your data and that of your customers safe

    Try Now